Details of Modules

Banks Modules - Introduction

Core System

The Core System of the CCS BANKS software provides total financial data management of our client's customer information. It handles all financial activity for our Banking clients and their customers - either at a customer account level, or at the General Ledger account level.

BANKS Structure

BANKS is flexible; our client bank selects its base and foreign currencies, chart of account, various period ends and processing parameter. The following functions are applied:

Home Bank Maintenance

This is the highest level of parameterization, by which the bank defines parameters which sets the outline of his polices, such as defining base and local currencies, period ends and processing parameters.

Product Maintenance

This is what other people call chart of account, by this the bank defines any new product with all its parameters and accounting controls.

Currency Maintenance

This allows the bank to define its own currency codes and other currency related parameters (i.e. week-ends, weekend days, minor currency units, etc.)

Branch Maintenance

This maintains data for Bank branches - descriptions, type and details of branches' data communication.

Charges

This provides facilities to set charges for various bank services, so the system can calculate service costs and debit customer accounts. Can be define on two levels:

Function Authority/User Roll

All application functions have a departmental and maximum/ minimum authority level that can be set by the user bank.

General Ledger

Ledger balances for each day with back-dated ledger balance maintenance capability. Foreign currency revaluation and profit / loss calculation at specified periods. Balance sheet can be prepared using current or cleared balances in real currencies or in the base currency of the bank, for any day.

Account Management

The following list includes a few of the accounts that can be created using various in-built accounts parameters.

Account Controls

System provides account controls. These can be exercised from any branch using the interbranch facility. These are:

Interest calculation

The system has the ability to adjust the interest. Backdated transactions or retroactive change in interest rate or calculation parameters could require this. The process is capable of using tiered interest rates either incrementally or totally. System supports floating interest rate and other methods.

Transaction Processing

Transactions update the Account and Contra balances in real time, always utilizing verification features (including requests for automatic manager approval for exceptional transactions).

Inter branch Banking

An integral part of the system, this smoothly handles all types of communication (including leased or dial-up circuits).

Clearing

Inter-branch facilities can be used for inter-branch clearing, so that the banks Central Clearing House can debit customer accounts directly.

Postdated Cheques

The system records postdated cheques deposited by account holders, and automatically tendered for clearing when due.

Standing Instructions / Standing Orders

Customers can give various instructions regarding periodic transactions against their accounts. The system automatically implements the instructions at pre-specified periods.

Enquiries

Numerous enquiry features are embedded in the system - for retrieving customer information quickly or for operation monitoring and control.

Customer Enquiries

A wide range of pre-specified enquiries exist at customer and account level:

Control Enquiries

Extensive enquiries providing information for monitoring and controlling operational activities at branch and bank level:

Customer Deposits

The system handles customer deposits, without making the customer to wait for any length of line. He hands all his deposits in the front office, where he is credited with cash and total clearing. In the back office his cheques are read through MICR reader or manually entered to complete the data entry and verify the front office entry. This can produce electronic file for the clearing house which can be sent as electronic mail or transferred directly to the central clearing house. Similarly the system will process the data thus received as clearing withdrawals or returned cheques, using electronically transmitted data or MICR read locally.

Cash Management

The system provides comprehensive standing instructions for the customer to maintain a minimum balance in his chequing accounts and sweep all its surplus cash into an interest bearing account after keeping a specified minimum in the former.

For the bank each cash transaction automatically generate a contra entry to the cash in hand accounts maintenance at teller level and the cash in chest. This provides instant position of the cash in hand in various currencies in a branch as well as across the bank . With this information the bank interest the surplus instantly.

Transaction Processing for Optional modules

This maintains the financial data for those modules which have not been opted for by the bank. The financial data for which such activities will be added by vouchers, however there is a need to maintain the non financial data manually. The reporting of such data is also in normal operation reports. The financial data has to be entered into the core system for maintaining complete general ledger and financial management information.

System Security and Control

The system is a secure system. It maintains the list of authorized users their level of authority & the period for which they are allowed to use the system functions. It provides a complete activity list of each operator and log of successful and unsuccessful activities. It is further secured by the secure application and controls.

Reports

The core system provides all the standard reports. More than five hundred regular reports exists in the system. In addition the user can easily specify his requirements either to be implemented as a regular feature of BANKS or for itself. Most of the reports are scheduled. These also can be requested any time during the operation of the system. Each optional subsystem has its own set of reports.